FAQs about PPA

A Notification of Award is issued by the Procuring Entity to a successful Bidder notifying him of the decision of the Tenders Board to award the relevant contract to him and stating the obligatory fees he has to pay prior to the issuance of a substantive letter of Award.

Upon payment of the obligatory fees or communication of the contractor’s decision to have the said fees deducted at source, a Letter of Award is registered with PPA and issued to the Contractor.

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You will be informed in due course if you have been short-listed or otherwise by the relevant Procuring Entity. At the end of procurement process, when the contract has been awarded, the contract details are published in the relevant section of the Agency’s website.

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    Procuring entities may charge a reasonable fee reflecting only administrative and printing costs for a set of tender or prequalification documents.

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    The Lagos State Public Procurement Code of Conduct can be found on the Agency’s website at https://lagosppa.gov.ng/codeofconduct.

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    In the event that you believe that a fraudulent activity occurred during a competitive procurement process, you may lodge a complaint using the complaints mechanism outlined at https://lagosppa.gov.ng/complaints/.

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    If you wish to lodge a complaint about a procurement process, please visit the Agency’s website for the complaints mechanism outlined at https://lagosppa.gov.ng/complaints/.

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    The Lagos State Government recognises SMEs as the engines of socio-economic transformation and industrialisation, and in its commitment to their development specifically encourages SMEs to provide goods, works or services to the State Government.

    Furthermore, one of the objectives of the PPA is to create ample opportunities for small and medium scale enterprises to participate in the economic opportunities and benefits of public procurement.

    Opportunities are therefore open to any size of organisation. For specific assignments the State Government may require participants to demonstrate similar relevant experience commensurate to size and type of the assignment, a minimum turnover or company size to qualify; in such cases the advertisement/bid document will clearly request for documentation in this regard.

    Notably, organisations are only invited to solicit for contracts within the category and class for which they are registered and qualified.

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    While you would receive notifications of available opportunities from the platform Licensee, please note that you will only receive electronic invitation to opportunities should the State Government require works, goods or services that your company provides and within the class for which your company is registered. Your company would also be required to meet certain prequalification criteria attached to each opportunity.  

    Contractors are encouraged to actively seek out business opportunities advertised on the Procurement Agency’s website https://lagosppa.gov.ng/tenders/.

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    For information on a particular award you may refer to the relevant procurement registered awards published on the Agency’s website https://lagosppa.gov.ng/registered-awards/.

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    For information on a particular solicitation you may refer to the relevant procurement advertisement published on the Agency’s website https://lagosppa.gov.ng/tenders/ or specific Procuring Entity’s notice board.

    The solicitations/requirements advertised in the daily newspapers and journals are also published on the Agency’s website (https://lagosppa.gov.ng/tenders/).

    Opportunities within the threshold and circumstances for restricted tendering are issued directly (electronically via the State’s e-procurement platform or manually) by the various Ministries, Departments and Agencies of government to vendors registered with PPA.

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    Tender evaluation is always carried out in a comprehensive, equitable, auditable and transparent manner. To ensure the fairness of the process, evaluation criteria and methods are always defined in the specific solicitation documents for the tender.

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    The pre-qualification and evaluation criteria vary from tender to tender and the detailed information on the criteria for pre-qualification and evaluation for each tender is set out in the specific solicitation documents for the tender.

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    Detailed information on the tender process in the State can be found in the guidelines for potential bidders available at https://lagosppa.gov.ng/biddersguidelines/.

    The timelines are dependent on the procurement method and the tentative timeline for each procurement method is specified in the Invitation to Bid/Request for Proposal.

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    Detailed information on all you need to know on the tendering process in the State can be found in the guidelines for potential bidders available at https://lagosppa.gov.ng/biddersguidelines/.

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    The State is governed by fairness, transparency and accountability in its procurement process; open tendering is the norm whilst alternative processes maybe used under certain circumstances. These include:

    Restricted tendering may be used – 

    • where Contractors have already been prequalified;
    • where there are time or cost constraints;
    • where there are only a few known suppliers for the required goods, works or services;
    • where the value of works, goods or services is of low value;
    • where the required works, goods or services is of a very complex nature; and
    • Where the cost of the required works, goods or services negates the cost of implementing the open competitive process. 

    Direct contracting may be used –

    • where there is only one person or company that can supply the works, goods or services being procured,
    • where there is no reasonable alternative, or in certain cases of urgent need;
    • where emergency procurement is required;
    • where there is a need for the continuation of an existing award/contract
    • based on other Guidelines set by the Agency

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    Not necessarily. All procurement opportunities (Invitations to Bid, Expression of Interest and Requests for Proposals) are published and available on the Agency’s website https://lagosppa.gov.ng/tenders/.

    However, some opportunities within the threshold and circumstances for restricted tendering are issued directly (electronically via the State’s e-procurement platform or manually) by the various Ministries, Departments and Agencies of government to vendors registered with PPA.

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    Public Procurement opportunities, to provide works, goods and services (i.e. bid opportunities) are advertised in a wide range of media including the following:

    • Notices placed on the Notice Boards of Ministries, Parastatals and other Procuring Entities.
    • Newspapers and other print media (both local and international)
    • Individual Public Procuring entities’ websites
    • The online Tenders Journal available on the PPA website www.lagosppa.gov.ng
    •    Lagos State Government website www.lagosstate.gov.ng

    The form of advertisement will depend on the size, complexity and monetary threshold of the goods, works or services being procured.

    However, opportunities within the threshold and circumstances for restricted tendering are directly issued (electronically via the State’s e-procurement platform or manually) by the various Ministries, Departments and Agencies of Government to vendors that are registered with the PPA and have received your Certificate of Registration.

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    You can register as a contractor with the State by clicking on ”Register Now” found on the Vendor Registration Portal on the Lagos State Public Procurement Agency website(http://www.lagosppa.gov.ng) and filling the Registration Form. You can access the Vendor Registration Portal by

    • Clicking on “Now you can Register Online” link in the notice box the website; and
      • Clicking on ”Contractor Registration” on the menu bar found at the top right of the website

    Additional FAQs on contractor registration can be found at the section below, Frequently Asked Questions (FAQs)- Contractor Registration.

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    The Lagos State Public Procurement Agency Law 2015 requires that the Agency maintains a database of service providers (contractors for goods, works, services{Consulting and Non-Consulting}) interested in offering some form of service or the other to the Lagos State Government, Local Governments and Local Council Development Areas.

    To this end every service provider interested in offering some form of service or the other to the State must have completed the registration process with the Lagos State Public Procurement Agency (“the Agency”/“PPA”) and have a Certificate of Registration from the Agency.

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    All government entities which derive funds appropriated or proposed to be appropriated for any type of procurement described in this guidelines from Lagos State Consolidated Revenue Fund, Internally Generated Revenue, all grants /funds from donor agencies (where applicable), revolving funds, any funds generated from the Lagos State public on behalf of / through the Lagos State Government etc. are subject to the provisions of the Lagos State Public Procurement Agency Law 2015.

    Government entities include but are not limited to all public entities engaged in procurement in the State (Procuring Entities), namely the State Government, Local Government Councils/Development Authority, any public body in the State engaged in procurement, Ministries, Departments, Bureaus, Offices and Agencies of the State, extra-ministerial offices, parastatals and corporations.

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    The Lagos State Public Procurement Law 2015 can be downloaded from the Agency’s website at https://lagosppa.gov.ng/ procurement-law/.

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